Digital document storage makes processes smarter
Work more efficiently
No more rummaging through filing cabinets in search of documents! Contracts, certificates, training records—everything is stored digitally and kept in the employee’s personnel file.
Manage access rights
With Personizer, you decide who has access to which documents. Whether HR, managers or team members, you control who can view, upload or edit documents.
Provide transparency
If a file is edited, every change is automatically logged. So you can always see who made what changes to the document at what time.
DOCUMENT MANAGEMENT
All relevant documents in one place
The integrated document management system (DMS) perfectly complements the digital personnel file and is intuitive to use, even with no software training: simply drag and drop important documents such as contracts into the file. This allows you to quickly digitize sensitive personnel documents, assign them to employees, and find them again easily using keywords.
Personizer is so straightforward and intuitive, we were impressed right from the start. The initial setup was also quick and easy. In short, the software offers everything you need without any unnecessary frills.”
Jutta, Purchaser and Treasury Controller
Document management enables you to…
Version files
If you edit a document or add a keyword to it, the old version of this file is simply overwritten. So your document storage remains free of duplicates.
Assign permissions
You decide whether employees can view selected documents in their own profile or whether members of HR or management are granted permission to view documents.
Comply with privacy regulations
Your employees’ data is safe with us. Our tool is GDPR-compliant and securely encrypted. All data is backed up using the highest security standards on ISO-certified servers located in the EU.
STORAGE SPACE
Save, edit, or archive documents
You can drag and drop most common file formats and manage them in the DMS. If needed, you can easily add up to 1 TB of storage space. In the personnel file, you can manage documents such as:
- Employment contracts & amendments
- Warnings & terminations
- Salary agreements
- Parental leave and vacation requests
- References & certificates
- Training certificates
