HR processes for tech teams that need to deliver quickly

Yes. With time tags, you can assign time entries to projects, clients, or tasks and analyze or export them later.

Yes. Personizer runs in the browser and as an app.

No. Personizer can be used directly in your browser. Optional apps are available for iOS and Android, as well as a browser extension.

About approval processes: Approval workflows can be customized, and alternate approvers can be designated. This provides team leads with clear digital processes.

For everyday use, the Slack integration (status/updates) and browser extensions (quick access) are particularly helpful.

IT companies are considered pioneers in digital tools—but when it comes to tracking working hours, the reality is often quite different. According to a 2024 Bitkom study, around 40% of companies in the tech sector still do not systematically track their working hours digitally. Yet the legal situation is clear: Since the Federal Labor Court (BAG) ruling of September 13, 2022 (Case No. 1 ABR 22/21), all employers are required to fully track their employees’ daily working hours—regardless of industry, company structure, or the proportion of work done remotely.
For IT companies with 15–100 employees, this means: Remote work and flexible working hours do not exempt them from the recording requirement. On the contrary—especially in companies with distributed teams working from home, in coworking spaces, or on-site at a client’s location—a solution is needed that works everywhere. Personizer tracks working hours via browser, mobile app (iOS and Android), and Chrome and Edge extensions—without additional hardware, without an IT project. Particularly relevant for IT and software companies: the ability to tag time entries. This allows time to be directly assigned to a project, a client, or a task. Development hours for Product A, consulting hours for Client B, internal meetings—all categorized and analyzable with a single click. This creates transparency for project planning and provides the data foundation for client billing and internal cost control.
Automatic labor law alerts notify users when the maximum daily working time of 10 hours (Section 3 of the German Working Hours Act) is exceeded or minimum rest periods of 11 hours (Section 5 of the German Working Hours Act) are not observed—a common issue during project phases with tight deadlines. This protects IT companies from fines while simultaneously safeguarding the health of their employees.

In IT companies, vacation requests regularly clash with critical project phases: release deployments, sprint wrap-ups, and client presentations. At the same time, many teams work in a hybrid or fully remote setup—without a central location where vacation schedules can be posted. Email-based vacation planning doesn’t scale: once you have 15 or more employees, it’s easy to lose track of who’s away and when.
With Personizer, all employees can immediately see in the team calendar who is on vacation during the same period. Multi-level approval processes ensure that team leads and HR are involved—without endless email back-and-forth. You can set blackout periods for critical phases, so the system automatically flags vacation requests during these times.
For IT companies with employees in different states or working remotely across the DACH region: Personizer automatically displays holidays based on location. Someone based in Bavaria has different holidays on Christmas Eve than colleagues in Berlin or Vienna. This prevents planning errors and manual corrections. Custom absence types allow you to define additional categories beyond standard vacation and sick leave, such as training days, conference attendance, overtime reduction, or unpaid leave. This is a particularly useful feature for tech companies that actively encourage professional development. Thanks to the Slack integration, absences automatically appear in the team channel—without the need for manual status updates.
iCal and Outlook synchronization integrates absences directly into existing calendars.

IT companies often grow quickly: a team of 10 can expand to 40 employees within two years. As the company grows, so does the complexity of HR administration—contracts, salary histories, certificates, training records, and NDA documents. What might work in the early stages with a folder on a hard drive becomes a real vulnerability as the team grows.
A digital personnel file solves this structurally. In Personizer, all HR documents are stored centrally and securely: employment contracts, pay stubs, references, sick leave certificates, and custom documents. The document storage includes 1 GB per account. Custom data fields allow you to store IT-specific information—such as certifications (AWS, Azure, Google Cloud), skill levels, or the end of the probationary period.
Salary access rights are particularly sensitive in IT companies: Who is allowed to view salary information? Personizer controls this at a granular level—team leaders can see working hours and absences, but not salary data. HR has full access. Founders and executives retain the big picture. All data is stored on ISO-certified EU servers, and a Data Processing Agreement (DPA) is included with every account. The DATEV interface significantly simplifies data exchange with the tax office: Personizer transfers master data, absences, and working hours directly via the DATEV payroll exchange, payroll import, and payroll export data services. The integrated eAU retrieval (electronic certificate of incapacity for work, mandatory since January 1, 2023) ensures that sick leave notifications are automatically processed digitally—without paper certificates or manual data entry.
For IT companies using Microsoft 365 or Google Workspace, Personizer offers SSO via Microsoft Entra ID and Google Workspace. Employees log in with their existing company accounts—no separate password management, no additional login. This reduces IT overhead and increases adoption within the team.