HR SOFTWARE FOR RETAIL
Full-time, part-time, mini-job: A solution for your entire team
Personizer is the HR software for retail companies. Time tracking, vacation planning, and digital personnel files – all in one solution, quick and easy to implement.
- Legally compliant and BAG-compliant time tracking via app and browser
- Manage absences and vacation requests without back-and-forth emails
- All HR processes, GDPR-compliant and transparent, in a single tool
A clear overview instead of a pile of papers
Multiple work schedules, a mess of paperwork
Full-time, part-time, or temporary staff: Each type of employment has different hours and different rules, yet everything is managed in a single Excel spreadsheet. With Personizer, you can set up all your work schedules and keep track of everything at a glance.
Manage vacation planning effectively
With Personizer, you can communicate closing times, manage remaining vacation days, and account for seasonal staff. Without a system, this becomes a real headache every year – especially when part-time employees work on different days.
Ready to export for accounting
Does your tax advisor need the data, but you’re still using Excel, timesheets, and emails? With Personizer, you can create clear reports and send information on absences and time off directly to your tax advisor via the DATEV interface.
Organizations that are shaping the workplace of tomorrow with Personizer
Here’s how your retail team benefits
Whether it’s store management, the HR department, or executive management, every role has different HR needs. Personizer solves the specific problems that arise in retail on a daily basis.
HOW RETAILERS BENEFIT
Store Management
You always know who’s on duty, who’s accumulating overtime, and who still has unused vacation days. You can approve timesheets and vacation requests digitally, even when you’re on the go between stores.
HOW RETAILERS BENEFIT
Human Resources Management
Collecting timesheets, calculating overtime, and documenting absences – these tasks take up a disproportionate amount of time in the retail sector. Personizer automates these routine tasks, allowing the HR team to focus on more strategically important issues.
HOW RETAILERS BENEFIT
Management and Owners
Legally compliant time tracking is mandatory in the retail sector. Personizer automatically meets all legal requirements and protects your business from fines. At the same time, you can see at a glance how much overtime your team has accumulated and whether vacation schedules are in place for the holiday season.
Personizer helps you stay on top of things without creating extra work. Absences are clearly tracked and visible to everyone involved. Especially in day-to-day operations, it’s helpful to be able to rely on up-to-date information instead of having to ask questions or cross-check lists!
Daniel, Warehouse Logistics Specialist at Schulte Lagertechnik
Your data is in safe hands –
100% GDPR-compliant
In the retail sector, you often process sensitive HR data for many employees at the same time – part-time workers, temporary staff, and seasonal employees. Personizer stores all data exclusively on ISO-certified servers within the EU and fully complies with GDPR requirements. This not only ensures you’re legally compliant but also builds trust among your employees. Especially during audits and when dealing with labor law issues – such as legally required documentation of working hours – Personizer provides you with the necessary data foundation. Made in Germany, developed with the requirements of German labor law in mind.
It’s that easy:
Create account
Create your account for free in just two minutes – with no obligation and no need to provide payment information.
Set up a team
Create your branches and employees, either individually or via CSV/XLS import. You can enter work schedules, vacation entitlements, and employment types directly into the system.
Save on HR costs
Your team tracks times, submits leave requests, and accesses documents — you stay on top of things without having to ask.
The most important features for your business
Absence Calendar
In a multi-location business, every minute counts: With the staff availability calendar, you can see at a glance who is available and when, across all locations and teams. You can identify staffing shortages early on, before they become a problem. Learn more
Break regulations
With Personizer, you set up break policies once, and they are automatically applied to every workday. This ensures you remain compliant without having to check manually each time. Learn more
Start-Stop-Timer
Your employees can start and stop their work shifts directly via the app or browser—whether they’re in the store, in the warehouse, or on the go. Tracking down to the minute, automatically recorded. Learn more
Document Management
Employment contracts for temporary staff, fixed-term agreements for seasonal workers, pay stubs – all securely stored digitally and immediately accessible to authorized users. No more searching through folders or sending documents via email. Learn more
Time Bank
Overtime, under-hours, and compensatory days are automatically calculated and tracked in the time bank. You stay on top of things, and so does your team. Learn more
Approval processes
Vacation requests and absences follow a clearly defined approval workflow. No loose emails, no forgotten requests—everything is documented in an audit-proof manner. Learn more
Frequently Asked Questions
Here you’ll find answers to the most common questions. If you need further assistance, please feel free to contact our support team.
Can Personizer meet the legal requirements for tracking working hours in the retail sector?
Yes. Since the ECJ ruling and the ruling by the Federal Labor Court (Case No. 1 ABR 22/21), retail companies are also required to systematically track working hours. Personizer fully meets these requirements—with documentation accurate to the minute, audit-proof storage, and records that can be exported at any time.
Does Personizer also work for chains with multiple locations?
Yes. You can set up multiple companies or teams in Personizer and assign specific access rights to each one. Store managers and the HR department each see exactly what’s relevant to them – without being overwhelmed by information.
How do I handle part-time employees and those in mini-jobs in Personizer?
Personizer supports various employment models. Individual weekly working hours and contract details can be entered for each employee. This ensures that work time accounts and absences are always calculated correctly.
Is Personizer also suitable for seasonal staff?
Absolutely. Seasonal employees can be quickly added to the system, assigned fixed-term contracts, and deactivated at the end of the season. All data is archived and can be retrieved as needed.
Do I need to install any software?
No. Personizer runs entirely in the browser and as a mobile app – no installation required. Your employees can get started right away, whether at the checkout counter, in the office, or on the go.
What DATEV interfaces does Personizer offer?
Master data, absences, and absences due to illness are transferred directly to DATEV via the DATEV interface. In addition, Personizer supports the retrieval of eAU certificates via DATEV. The electronic certificate of incapacity for work has been mandatory for employers since January 1, 2023.
Is Personizer GDPR-compliant?
Yes. Personizer is a German company and hosts all data on ISO-certified servers in the EU. Access rights can be controlled by role and location. This allows you to determine who is authorized to view work schedules, personnel files, or payroll data. A Data Processing Agreement (DPA) is included with every account.
How much does Personizer cost for my retail business?
Personizer is billed per employee per month, with no base fee and no implementation costs. You only purchase the modules you need. You can view the prices on the pricing page here.
Do you have any other questions?
Let Kai walk you through the product and show you everything. Your personal contact!
Less paperwork and more time for your team and your customers.
Get started for free today and discover how Personizer can permanently reduce your HR workload. No credit card required, no risk.
HR software for retail: What you need to know
Why does the retail industry need digital time tracking?
The retail sector employs around 3 million people in Germany, many of whom work part-time, in mini-jobs, or as seasonal workers. Since the Federal Labor Court (BAG) ruling of September 13, 2022 (Case No. 1 ABR 22/21), employers have been required to systematically record the start, end, and duration of the daily working hours of all employees. This explicitly applies to mini-job holders and temporary workers as well.
For retail companies, this means that Excel spreadsheets and handwritten timesheets are no longer sufficient. Digital time tracking ensures that all working hours are fully documented, regardless of the type of employment.
In addition, there is the MiLoG documentation requirement under Section 17 of the Minimum Wage Act: For mini-jobbers, working hours must be recorded within 7 calendar days and retained for 2 years. Violations can be punished with fines of up to €30,000. The Financial Control of Illegal Employment (FKS) regularly conducts unannounced inspections in the retail sector.
A digital time tracking solution like Personizer records working hours via browser and app, without additional hardware. Automatic break deductions, labor law warnings, and direct DATEV data transfer significantly reduce administrative overhead. Especially when managing multiple branches and various forms of employment, this saves hours of work in the HR department every month.
Vacation planning in retail: closed days, seasonal staff, and part-time employees
Vacation planning in the retail sector is more complex than in most other industries. Seasonal peaks (the holiday season, Easter and summer sales, and clearance sales), various part-time work arrangements, and high turnover among temporary staff make coordinating schedules a major organizational challenge.
Employers may deny vacation requests for urgent operational reasons, such as during the holiday season. However, a vacation blackout must be clearly communicated and objectively justified. With a digital vacation planner like Personizer, you can centrally store blackout periods so that your team can see immediately when vacation is possible and when it isn’t when submitting a request.
Seasonal workers present retail companies with unique challenges: short contract terms, prorated vacation entitlement, and frequent last-minute staff changes. A digital system automatically tracks this and calculates remaining vacation days at the end of the contract.
Multi-level approval processes ensure that store management and HR are involved. This is particularly important when there are multiple locations. This way, you ensure that half the team isn’t missing from two stores at the same time. The automatic display of holidays and vacation periods by state prevents planning errors for cross-location teams.
Digital personnel files for retail outlets: GDPR, DATEV, and eAU
Retail companies with multiple locations face a common problem: personnel records are scattered across different sites. Contracts are in Store A, sick leave forms in Store B, and performance reviews at the central office. During audits by the FKS or when labor law issues arise, the exact document needed is always missing.
A digital personnel file solves this problem. In Personizer, all personnel records are stored centrally and accessible at any time: contracts, sick leave certificates, health certificates, pay stubs. Each employee has their own file containing master data, salary history, and individual data fields.
GDPR-compliant access is crucial here: In retail, many different roles with varying permissions work together. Store managers need to see work schedules, but not payroll data. The HR department needs access to contracts, but not to medical records. Personizer offers granular access rights per role and location, hosted on ISO-certified EU servers.
The DATEV interface simplifies data exchange with the tax office: master data and absences are automatically fed into payroll. Through the integrated eAU retrieval (electronic certificate of incapacity for work, mandatory since January 1, 2023), sick leave notifications are processed directly digitally, without paper, without follow-up requests. With a turnover rate of around 30% in the retail sector, new employees are regularly added to the system and former employees are archived. A digital system ensures that no records are lost and that retention periods are adhered to.
